Share-A-space is a software application that supports cost
effective management of product data, both across the product life
cycle and across system and company borders.
1.1 What is Share-A-space?
Share-A-space acts as an information hub in-between product
information SW applications. Share-A-space manages information from
heterogeneous information systems and provide a standards based,
homogeneous and consolidated view on the information. This enables
consistent change management, quality control and analysis on
1.2 Can I use Share-A-space for Master Data
Yes, Share-A-space is a Master Data Manager, integrating and
providing control for product data that is spread across
engineering domains and organizational borders. Share-A-space lets
the source systems act as master systems in their own domain while
Share-A-space provides the consolidation and shared data space.
1.3 What are the domains for which it is most
Share-A-space is ideal for integrating IT environments with a mix
of processes and systems. Since Share-A-space acts as an
information hub it is suited to manage cross domain and/or cross
organizational information. It can be used for tying together
systems engineering information e.g. requirements with traditional
PDM data. Share-A-space can link Design and PDM data with product
support information for applications such as fleet management and
condition based maintenance. Of course this can all be done also
across multiple organizations in a collaboration/joint venture
1.4 What stages of the product lifecycle are supported
Share-A-space has the richest data model of all PLM systems, based
on STEP and PLCS. Stages are from early requirements gathering
through design and manufacturing into operational use and
1.5 Where is Share-A-space used today?
The openness of Share-A-space with its roots in the STEP/PLCS open
PLM standards is attractive to many organizations. These
organizations are looking for solutions that enable them to
securely exchange and share product data between different PLM
domains and disciplines in business networks. Typical clients are
in areas such as Global Engineering Change Management and in
Product Support including Fleet Management. There is also a
significant interest from Systems Engineering and Building
Information Management (BIM), where the needs to share data in a
secure and cost efficient way are similar.
1.6 Will Share-A-space help me to comply with
The advanced security and role mechanisms in Share-A-space can be
set up for ITAR scenarios. This is achieved through the high
emphasis on information ownership applied to all information
managed, enabling fine grained and autonomous access and security
set up. The architecture allows for adding security solutions from
1.7 What kind of client installations will be required
to get this up and running?
Share-A-space applies an ultra thin client approach. Regular
web-browsers such as Internet Explorer are used for client access
1.8 How can this support my change management
Share-A-space supports Ad-Hoc change processes as well as more
formal ones like the SASIG ECM recommendation. This support is
based on the workflow capabilities of SharePoint and the change
objects as defined by STEP in Share-A-space. Also external Process
engines such as BizTalk, WebSphere, etc can be used for process
1.9 How is it different from Windchill Product
Share-A-space is designed as an intercompany information hub by
its architecture. The information management and storage is based
on the open ISO STEP and PLCS standards. This brings a stable, open
and neutral information management with fine granularity and
explicit management of all product data. The solution becomes
non-proprietary with possibilities to apply it to any PLM context.
It is standards based with long term archiving as yet another
1.10 How do you get data into
Ease of integration is one of the key features of Share-A-space.
Information is transferred in and out from Share-A-space through
file based exchange or web services. Share-A-space accepts almost
any type of information and will manage it according to information
standards such as STEP and PLCS. This means you can import legacy
formats like csv, xml, etc. into Share-A-space and then export it
according to international standards.
1.11 Does Share-A-space assume data ownership/primacy of
the source data?
Data ownership/primacy is set forth through the change process
defined in the collaboration business case. Share-A-space can be
used as a master data manager in complex collaboration
infrastructures where information is managed across company and
1.12 How does the data in Share-A-space get synchronized
with the source data?
When defining the information change process, Share-A-space is
using "change triggers". These typically already exist such as the
release of a change notice. The change information itself is
propagated either through file transfer or web services. In cases
where a changing system is not capable of sending a change trigger
a complete set of data can be sent to Share-A-space which then
applies its consolidation rule engine in order to build a
synchronized data set. This operation also highlights all changes
that have occurred to the information.
1.13 Is Share-A-space integrated with any specific CAD
Share-A-space is based on the neutral STEP standards making it
independent of any specific CAD or PDM system. Thanks to its core,
information integration is easy.
1.14 Does all data in Share-A-space have to be STEP
No, not at all. Share-A-space can manage whatever data or files.
The data structure is based on STEP and PLCS but any files can be
managed with this concept.
1.15 Is Share-A-space supporting viewing and light
Share-A-space is currently in use at clients using lightweight
viewers from Actify and Solibri. Others can be used too thanks to
the open architecture of Share-A-space.
1.16 What kind of structures are supported by
Share-A-space (E-Bom, M-Bom,…)?
Share-A-space is unique in supporting any kind of structures,
requirements structures, E-BOMs and M-BOMs etc. Share-A-space
provides integration and overlay between those so that integrated
configuration management, analysis, etc can be applied across
domains. By adopting the STEP and PLCS standards this is made easy
while most legacy PLM products are not capable of doing this at
2.1 What is SharePoint?
SharePoint is a technology from Microsoft. It is a technology
infrastructure for collaboration and social computing. It is a
ready-to-use application but also a technology platform for the
development of Web-based applications and it is widely used for
document based collaboration.
2.2 Can I use SharePoint for PLM?
SharePoint offers a wide range of functionality needed for general
management such as document management, powerful search, user and
access control, workflow etc. for product data management. A real
PLM solution needs additional functionality.
3 Share-A-space as SharePoint
3.1 How does Share-A-space complement
Share-A-space offers an integrated view through SharePoint on
product data that is spread throughout an organization across
multiple domains and systems. Share-A-space lets the SharePoint
user view and manage product data in multiple systems in context of
each other, providing a consolidated view for configuration, change
3.2 Why not just SharePoint + source
Using SharePoint and native source system SharePoint adaptations
only provides single views into each information system. The
information is not placed into context of each other, for example
requirements, part and product individuals may be presented through
SharePoint but the link providing information on which requirement
that belongs to which part and product individual is not. This
intelligent consolidation comes with Share-A-space.
3.3 Does Share-A-space come with ready-made web parts
for browsing and manipulating product data?
Yes, these come with specific Collaboration Hubs such as the
Product Support one.
3.4 Is there a Product Data Dashboard
This is easily added. Within the specialization offerings there
are such capabilities.
3.5 Can I, as a SharePoint user, configure the
Share-A-space views and operations available to me on my personal
Yes, easily but of course within the boundaries of your
3.6 Can I configure the Share-A-space SharePoint
capabilities using site editing through the SharePoint web
3.7 Can I configure the Share-A-space SharePoint
capabilities using Visual Studio to enhance the Share-A-space
SharePoint components to meet a specific function?
3.8 How well aligned are Share-A-space and
Share-A-space uses a complete Microsoft technology stack,
providing a homogeneous platform for both the end user as well as
administrators and developers. This means simplified and rapid
deployment and adoption since only Microsoft technology is used,
unlike most other PLM offerings.
3.9 What about my ERP and PLM legacy applications? Can I
still use them?
Yes, Share-A-space can be seen as an adapter between the
heterogeneous legacy environments, bespoke and COTS, and the
broader community of SharePoint users. Share-A-space offers a
consolidation of information from multiple sources to be managed
3.10 Do the Share-A-space SharePoint components expose
information that can be used in other SharePoint components, for
example can I query Share-A-space SharePoint to get organisation
information and link that directly with third party components
giving me contact numbers or map information?
3.11 Is it possible to integrate the Share-A-space
SharePoint components into my workflows?
3.12 Does Share-A-space SharePoint include its own
workflow components that are configurable?
Yes, through the specialization offerings.
3.13 Will my management be able to identify and assign
tasks for me to perform and monitor my progress through SharePoint
without ever having to touch a PLM system?
Yes, if that process is implemented in the Share-A-space and
3.14 Where are documents stored? In Share-A-space, in
SharePoint, in both?
Both Share-A-space and SharePoint has its own document and file
storage. Share-A-space can refer to documents residing in such
SharePoint storage. In many collaborative scenarios the SharePoint
document management is not used as the master for the collaboration
and Share-A-space acts as the document repository due to the
collaborative scenario and set up.
3.15 Can we use single sign on?
4 Share-A-space R7
4.1 What is new in Share-A-space R7?
With the release of Share-A-space R7, Eurostep is increasing the
use of Microsoft software adding SQL Server and SharePoint as key
components to deliver an enterprise scalable solution. The
Share-A-space SharePoint integration provides a product data portal
that lets users view, access and control consolidated product data.
Such data is typically distributed over multiple systems and
organizations and Share-A-space R7 enables the exploitation of this
enterprise wide information asset. Share-A-space R7 addresses total
cost of ownership (TCO) and ease of integration with the enterprise
IT infrastructure. Overall performance and scalability is enhanced
and last but not least, Share-A-space R7 is designed for the future
with Microsoft cloud technology in mind.
5 How can I buy
Share-A-space is provided by Eurostep on a global basis. Eurostep
is also using a number of very qualified partners as resellers and
system integrators. Share-A-space can be supplied by those. A
number of the partners can host Share-A-space and offer this as a
service to end users and end user consortia.