ShareAspace Export Control enables the sharing of information subject to export control regulations, such as ITAR, in global value chains. It encourages best practice in the management of data that needs to be controlled when exported and maintains the records that is required by the authorities.
Data covered by export control regulations will typically be under a licence that defines who can see that data. Thus additional controls have to be put in place so that only those entitled to see the data are granted access. Limitations also have to be applied to ensure that it can only be extracted or copied in conformance with the relevant licence. It is typical to track who has accessed the ECR data. Fortunately, the core functions needed to satisfy these requirements are essentially similar to those used to protect Intellectual Property and not all data is subject to export regulations.
Learn More About Export Control Data Compliance
Watch our webinar on the challenges of sharing regulated data across global value chains.
Advantages of ShareAspace Export Control
Control sharing of licensed information to identified importers with granular restrictions.
Monitor data and record which files have been downloaded by whom and when.
Revoke a license and instantly remove the importer's access to the exported information.
Maintain an audit rail of all information that has been shared by whom and on what date.
Manage export control licences.
Associate licence documentation with licences.
Manage technical information that is subject to export control licences.
Support users in classifying information according to one or more export classifications.
Control user access to the shared licensed information.
Specify the locations from where users can access the licensed information.
Alert users to their legal obligations when accessing data.
Record who accessed and downloaded licensed information on what date.
Enable users to search and find information, but only access it when added to a licence.
Here you will find answers and frequently asked question. Should you not find what you are looking for do not hesitate in contacting us at firstname.lastname@example.org
Yes, you can log in via SSO.
The product is not currently offered as a hosted service, however the product can be deployed either on premise or on Azure.
Our product is generic and can support most export control regulations.
Yes. There are several ways in which the product can be integrated with a PLM system.
- Regulated data that is to be shared can be exported from the PLM system to ShareAspace Export Control where it can be shared subject to the relevant export control licence.
- Alternatively, the files that are subject to export regulations can be stored in ShareAspace Export Control and be linked to from the PLM system. Hence, access to sensitive files is managed by ShareAspace.
No. The product focuses on managing the technical information associated with physical items that are subject to export control. E.g. design specifications, technical manuals, drawings.
Yes. A part definition may detail properties of the part that are sensitive, such as the material and performance characteristics. Such characteristics can be identified and access to them controlled.
Export control licenses often stipulate the geographical locations from where a user can access data. ShareAspace Export Control does not track and identify a users location. Instead, the user must state where they are at, and if they say they are in the correct location (as stated on the licence), the system will allow the user to download the file. Note that all system actions are logged so the fact that the user stated that they were in a given location when they accessed the data is recorded.
All user actions are logged by the system. This includes recording when a user logs in, what file they viewed, downloaded or deleted. The system also logs what information was shared with whom and when. These logs are provided as reports, either as JSON or Excel. Hence administrators can readily provide reports to the relevant authorities including reports on:
- The data that has been shared or unshared – On what date, by whom, with whom, under what licence.
- The files – Under what licence, have been downloaded or deleted on what date, by whom.
- The licences that are managed – Whether they have been shared or unshared – On what date, by whom, with whom.
- The users that had access to the licensed data and the user’s nationalities, security clearances and employment history.
Yes. A person’s nationality, security clearance history, employment history can all be recorded and used to control access to the information.